The City of Milpitas is seeking a highly motivated individual to fill our vacancy, Deputy City Clerk.

As a Deputy City Clerk, you will plan, organize and direct a variety of complex administrative, technical, and possible supervisory duties in support of the City Clerk Division's day-to-day operations; provides a high level of administrative and technical support to the City Clerk and performs all duties of the City Clerk in his/her absence.

Duties may include, but are not limited to, the following: 

• Assist in the development and implementation of the Division's goals, objectives, policies, procedures, and work standards.
• Work with staff, the general public, and elected officials providing a high level of administrative support services.
• Recommend and coordinate the development and maintenance of computerized applications and systems; maintain the centralized records management system, archives, and records retention.
• Research public records and provide information to the public and staff members concerning City Council actions, laws, ordinances, codes, procedures and projects; independently compose responses to requests for information.
• Assist with the compilation of agenda items for City Council meetings; direct preparation and distribution of agenda packets; summarize and publish agenda information.
• Index, process, copy, distribute, file and certify copies of ordinances, resolutions, official minutes and other public records; maintain and update Municipal Code books.
• Prepare and publish legal and public notices in coordination with City departments.
• In the absence of the City Clerk, perform the City Clerk duties, such as attend meetings, write agenda reports, take minutes, and supervise the Division staff.
• Assist the City Clerk in the administration and conduct of municipal elections.
• Monitor workflow, plan, organize, direct Division staff, and service levels as assigned.
• Assist in the development and preparation of the annual budget and monitor expenditures throughout the year.
• Certify, notarize, and record City documents.
• Administer special programs and process related documents, such as insurance certificates, Statements of Economic Interest, Bingo license and renewals, accept passport applications, and any other statutory duties.
• Collect, compile, analyze, and prepare data for special surveys, projects, and reports.
• Provide support to Commission or Subcommittee, if assigned.
• Perform other related duties as assigned.

For a full Job Description, click here. 

For full Job Posting, click here. 

**The test/examination process for this position is tentatively scheduled for the 1st week of April.**

EDUCATION AND EXPERIENCE

Experience:

• Five (5) years of increasingly responsible administrative support experience with varied assignments, projects, public contact, and technical office management; including at least one (1) year of supervisory experience or experience as a lead in project coordination.

Education:

• High school diploma

About City of Milpitas

Located at the southern tip of the San Francisco Bay, the City of Milpitas is a progressive community that is an integral part of the high tech Silicon Valley. With a very diversified resident population of 70,817, Milpitas features quality schools, conveniently located neighborhood parks and shopping centers. Milpitas is an affluent and well-educated community with an average household income of $98,979. More than 65% of Milpitas households have an annual income that exceeds $75,000. The homeownership rate is close to 70% with a median home value of $745,000. Milpitas’ housing market remains affordable relative to the majority of Santa Clara County. Milpitas is often called the “Crossroads of Silicon Valley” with most of its 13.63 square miles of land situated between two major freeways (I-880 and I-680), State Route 237, and a County expressway. A new light rail line opened for service in 2004 and an extension of BART including a major multi-modal station is in the planning stage. There are approximately 1,790 acres, or 2.9 square miles, designated for various industrial uses. About 271 acres are vacant and available in parcels ranging from ½ acre to 75 acres. There are eig...ht existing industrial parks and 550 manufacturing plants in Milpitas. An additional 350 acres are dedicated to regional and community retail centers supporting 3.5 million square feet of commercial shops. The Great Mall of the Bay Area is the largest enclosed mall in Northern California, with approximately 1.1 million square feet of leasable space for retail and entertainment operations. Several local shopping centers serve regional needs for Asian-oriented retail and services. The two largest employers in Milpitas are Cisco Systems and Lifescan, Inc., with over 2,500 employees each. Other major employers are Solectron Corporation; LSI Logic Corporation; Linear Technology; KLA-Tencor Corporation; Maxtor Corporation; Xicor, Inc.; Seagate Technology, and the newly relocated SanDisk. Several of these top employers have made the City of Milpitas their corporate headquarters as well. Given the City’s desirable location for high-tech industry, the daytime population of Milpitas doubles to 130,000. Milpitas is rich in diversity. In 2000, Asians constituted 52% of the population with Filipino the largest Asian group at 15%. Caucasians were 24%; Hispanic 17% and African-American were 3%. Thirty-one community parks are maintained by Milpitas, in addition to one dog park and 24 tennis courts. The City provides a multitude of outstanding recreational opportunities, including aquatics, cultural arts and theater, sports leagues and activities, youth programming, and senior activities and services.

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