Summary/Objective  Performs a wide variety of complex, highly responsible technical and clerical functions under the direction of the City Clerk; answers inquiries and provides copies of public records to City staff and the public; and performs related duties as assigned.  In the City Clerk’s absence, takes on the responsibilities of the City Clerk.

Essential Job Functions   The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.  Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:

1. Assists with the preparation of the City Council’s meetings and agendas, including set up of equipment and breakdown of equipment.
2. Records minutes of meetings; prepares documents, agreements, contracts, resolutions, and ordinances for appropriate signatures, including proclamations and certificates.
3. Prepares documents and agreements, and contracts as appropriate.
4. Assists in the production, routing, indexing, and maintenance of all official municipal documents and records, including ordinances, resolutions and legislative actions; assists with the City's Laserfiche records management and retention program.
5. Responds to requests for research and information from the City Council, City Manager, staff, the media, and the public regarding City codes, ordinances, and established policies and procedures.
6. Assists the City Clerk in his/her role as the City Elections Official; assists in the compliance with state laws related to municipal elections; assists candidates concerning campaign financing requirements.
7. Prepares and files legal notices, records documents receives and processes claims, and a variety of other activities as assigned.
8. Responds to public records requests in a timely manner.
9. Assists the City Clerk with all filing requirements for the financial disclosure statements regarding the Conflict of Interest Code from local officials and designated employees.
10. Attests to agreements and certifies copies as appropriate in absence of the City Clerk.
11. Administers oath of office to new officials/employees in the absence of the City Clerk.
12. Processes public claims for damages with PERMA (third-party joint powers authority).
13. Assists with updates to the City Clerk and City Council pages of the City’s website.

Other Job-Related Duties      Performs related duties or responsibilities as assigned.

Conformance Statement

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, residents, suppliers and elected officials.
• Work cooperatively and effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Maintain the highest level of ethical behavior in all matters.

Competencies 

1. Ethical Conduct.?
   2. Time Management.
   3.  Organization Skills.
   4.  Financial Management.
   5.  Project Management.
   6.  Personal Effectiveness/Credibility.

Qualification Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education  Bachelor’s degree, or in process with completion within one year of hire. 

Experience  Two (2) years’ work experience in a city or county municipal Clerk’s Office, or other government agency.  Good computer skills, including common office software applications, specifical proficiency in Microsoft Office Suite especially Word and Excel.

Preferred Education and Experience  Optical imaging and/or audio recording equipment experience.  Possession of California Notary Public Commission.  Certified Municipal Clerk (CMC) certificate or in process of obtaining.