The Charter of the Town of Blacksburg establishes the positions of Town Manager, Town Attorney and Town Clerk as officers of the Town who are appointed by and responsible to the Town Council. The Town Clerk performs a wide variety of duties that require a firm understanding of established municipal policies, rules and state regulations. The Town Clerk works closely with the Town Manager, Town Attorney and the Town Council. Duties include management of public records, preparation of Town Council meeting agendas and minutes, coordinating updates to the Town Code and responding to information requests under the Freedom of Information Act. The Town Clerk serves as a communication link between citizens and the Town Council and provides general support to Town Council members and the Mayor.
Initial review of applicants will begin on 05/24/2021.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
Essential Functions Coordinates, plans and prepares Town Council agendas, legal notices, and public notices.
Attends regular Town Council meetings and work sessions, special meetings, retreats, conferences and community events involving Town Council; performs post-meeting follow-up as needed.
Plans, coordinates and hosts special Town Council functions and events.
Records, indexes and files official records (minutes, ordinances and resolutions) of all Town Council meetings as permanent records of the Town.
Attends and prepares official permanent records (minutes) of monthly meetings of the Board of Zoning Appeals as scheduled.
Maintains updates to the Blacksburg Town Code through coordination with Municipal Code Corporation for hard copies and electronic access to the Town Code; manages annual codification and distribution of hard copy editions; coordinates quarterly electronic supplement updates of the Town Code; and facilitates monthly electronic “Ord Bank” updates of ordinances amending the Town Code which are appended to the Code until the next quarterly supplementation is processed.
Serves as Records Manager under guidance/direction of the Library of Virginia; maintains official and permanent records of the Town; coordinates preservation of historical documents and records of the Town; works with Town departments on retention/disposition of records in compliance with State laws. Serves as the official custodian of Town seal; certifies, records, attests official Town documents.
Administers oaths of office to elected officials, Town officers and Town department heads.
Maintains up-to-date membership listings of all Council-appointed boards, commissions, committees, etc.; coordinates and facilitates annual appointment/reappointment process with Town Council and provides necessary follow-up, including distribution of Freedom of Information Act materials.
Coordinates state-mandated annual filings of Real Estate Disclosure forms by the Town Manager and members of the Planning Commission and Board of Zoning Appeals and annual filings of Statement of Economic Interests by the elected officials (Town Council members).
Assists with special projects; works closely with Mayor, Town Manager and Town Attorney in planning future Council considerations. Responds to Council, Manager, Town staff, other localities, members of the public, media contacts, etc. on requests for information or research on a variety of issues or problems; performs research and special assignments upon request.
Manages and oversees the Town Clerk's office; assists Mayor as needed; prepares and manages Town Clerk’s operating budget and monitors Council expenditures.
Composes and prepares correspondence; serves as a liaison between the public and Council.
Education and Experience Bachelor's degree with coursework in political science, public administration, information management, business administration, or related field; and four (4) years of administrative experience working in a government environment; or equivalent combination of relevant education, training and experience.
Special Requirements Active membership in Virginia Municipal Clerks Associate and designation as Certified Municipal Clerk required within three years of hire.
Valid driver's license in the Commonwealth of Virginia and satisfactory driving record.
Knowledge, Skills, and Abilities:
Thorough knowledge of the functions and organization of Town government; thorough knowledge of meeting rules of order; knowledge of relevant provisions of the Town's Charter and Code; thorough knowledge of standard office procedures, practices and equipment; ability to research and prepare reports; ability to express ideas effectively both orally and in writing; ability to establish and maintain effective working relationships with town, county and state officials, associates and the general public.
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires sitting and reaching with hands and arms and occasionally requires standing, walking, climbing or balancing and stooping, kneeling, crouching or crawling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office).
About Town of Blacksburg
Blacksburg is a beautiful town located in the New River Valley of Virginia, nestled on a plateau between the Blue Ridge and Allegheny mountains. Blacksburg serves as the hub of the Roanoke/New River Valley region. Established in 1798, Blacksburg has grown from a town of a few dozen families to a population of over 50,000 people, making it one of the largest town’s in Virginia. The town is comprised of a healthy, highly educated and diverse population, making it a very progressive community with a high quality of life. Blacksburg has activities that appeal to young professionals, families and seniors. There are numerous parks to choose from, making the town an excellent venue for the outdoors lover.