The City of Prospect is now accepting applications for the position of City Clerk. This position reports to the Mayor performing a variety of complex administrative tasks focused not only on managing the city’s records but also on ensuring the continued smooth operations of City Hall and the city at large. The City Clerk is the only municipal office mandated by Kentucky statute. The office holder will be hired, appointed, and supervised by the mayor, but their appointment must also be approved by the City Council.
This is a highly responsible administrative position requiring considerable experience, dexterity, independence, initiative, collaborative ability, and project management. It depends on a thorough knowledge of standard office practices, procedures, and equipment; proficiency with the English language, including spelling, grammar, and punctuation; and strong written and verbal communication skills with the ability to listen, discern, comprehend, and record and accurately summarize statements and activities at public meetings. The successful candidate must be able to work in a complex, fast-paced environment and have the ability to function both independently and as a team player. Must be able to establish and maintain healthy and effective working relationships with co-workers and the general public.
Applicants should have a Bachelor’s degree or higher in a field preparatory to the responsibilities of the position, certification from a state municipal clerks’ association and be either a CMC or MMC with active membership in the International Institute of Municipal Clerks, and have at least 3-5 years experience as a municipal clerk. Proficiency in Microsoft Word, Excel, and Outlook are essential. Other desired qualifications include familiarity with Quickbooks and experience in HR management. Employment will be contingent upon City Council approval, the successful completion of a background check, bondability, and a 90-day probationary period. The new hire will also be expected to obtain a Kentucky notary public license if they do not already have one.
Duties and responsibilities of this position include but are not limited to:
Management of municipal records and adherence to Kentucky local government records retention schedules.
Taking minutes at City Council meetings.
Preparation and distribution of Council meeting packets.
Publication of ordinances and other legal notices in accordance with Kentucky law.
Responding to open records requests in accordance with Kentucky law.
Coordinating the annual codification update.
Submitting biweekly payroll and monthly reports to pension program.
Management of annual property tax billing cycle, including preparing and mailing bills, recording receipts, and following up on delinquencies.
Preparation and management of annual operating (general fund) and road aid (restricted fund) budgets.
Coordinating with outside CPA firm on annual financial audit and other audits as required by law or insurance policies.
Coordinating insurance policy renewals.
Human resources management, including maintaining personnel files, onboarding new hires, and benefits administration.
Management of administrative department, including employee supervision.
Status: Salaried, full-time exempt. Working hours will generally be daytime Monday-Friday as well as attendance at evening City Council meetings, plus any major citywide events (e.g., July 4th). Benefits include health and life insurance, paid vacation and sick leave, pension contributions, and comp time. Starting pay: TBD
Please submit a resume and cover letter to the City of Prospect, attn: Laura Taylor, PO Box 1, Prospect, KY 40059 or by email to firstname.lastname@example.org no later than June 7, 2021.
The City of Prospect is an Equal Opportunity Employer. Any applicant who needs an ADA accommodation in the employment selection process should request the accommodation from the City Clerk.
About City of Prospect
The City of Prospect is a home rule city of about 3.9 square miles located primarily in northeastern Jefferson County, Kentucky near the Ohio River. The city is largely residential with just under 5,000 residents and a commercial district along the north side of US Highway 42. The government consists of a mayor, elected every 4 years, and 6 non-partisan at-large Council Members elected every 2 years, and a City Hall comprising 3 departments - administration, police, and public works - with 12 full-time and 10 part-time employees and an annual budget of around $3.5 million. Utility services are provided by external agencies while trash collection and city landscaping services are contracted by the city.