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The principal function of an employee in this class is to provide administrative oversight of all activities and operations of the City Clerk's Office. The work is performed under the direction of the Mayor and City Council but extensive leeway is granted for the exercise of independent judgement and initiative. Supervision is exercised over the work of all employees within the City Clerk's Office. The nature of the work performed requires that an employee in this class establish and maintain effective and productive working relationships with other City employees, City Council, Mayor, business and community groups, state and federal officials, representatives of the media and the public. The principal duties of this class are performed in a general office environment.
The City of Des Moines' Residency Requirement is in effect for this position. Applicant must be a resident of the City of Des Moines within seven months of appointment date and maintain residency within the City of Des Moines while employed in this position.
EXAMPLES OF ESSENTIAL WORK (ILLUSTRATIVE ONLY)
Manages the daily operations of the City Clerk's Office, including multiple business and animal licensing, parking ticket and ATE collection, official City Council and legislative records, ordinance publications, City Clerk's webpage, administrative hearing dockets, and staffing main City call center and City Hall reception area;
Assembles and coordinates City Council Agendas, including printing agenda books;
Attends all regular and special City Council meetings, oversees official record keeping at Council meetings and serves as a point of procedural reference for the Mayor and Council;
Coordinates the process of appointing members to City Boards and Commissions;
Assists with nomination papers and election procedures for City Council elections;
Plans, organizes, directs and evaluates the work of staff in implementing the expressed goals, policies and directives of the Mayor and Council;
Develops policies and procedures designed to increase the efficiency and effectiveness of Council operations and address constituent needs within the City of Des Moines;
Develops and administers the Departmental budget;
Confers with Chief Deputy City Clerk to track implementation of policies and receive specific recommendations and suggestions on Office operations;
Provides status reports to the Mayor and City Council on Office operations, any major shift in policies or procedures and recommendations for future development;
Provides administrative staff support to the Mayor and Council;
Plans and organizes the Records Management Program for the City and coordinates record retention and disposal with all City departments;
Chairs the Administrative Review Panel for Parking Ticket appeals;
Attests to the Mayor's signature and serves as a notary on all legal documents;
Certifies public records;
Prepares documents to be recorded and filed with the county and state;
Serves on the City Source Newsletter Editorial Board;
Participates in various aspects of personnel administration within the Office, including hiring, termination, grievance procedures and coordinating employee training;
Performs special projects for the Mayor and City Council as requested;
Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions;
Keeps Mayor and Council and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas;
Responds to citizens' questions and comments in a courteous and timely manner;
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
Performs other directly related duties consistent with the role and function of the classification; Department spokesperson and news media liaison.
ACCEPTABLE EXPERIENCE AND TRAINING
Graduation from an accredited college or university with a bachelor's degree in Public Administration, Business Administration or a related field; and
Substantial experience as a City Clerk or Deputy level position in a comparable or larger governmental organization; or
Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.
College transcripts must be submitted with your application or separately to the City of Des Moines Human Resources Department by email to firstname.lastname@example.org, by fax to 515-237-1680, or by mail to 1551 E. Martin Luther King Jr. Pkwy, Des Moines, IA 50317 on or before the application deadline.
REQUIRED SPECIAL QUALIFICATIONS
Candidates for positions in this class must pass a post-employment offer physical examination and drug screen.
Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) accreditation within three years of appointment.
Possession of valid Iowa Driver's License or evidence of equivalent mobility.
About City of Des Moines
The City of Des Moines is Iowa’s capital city and the county seat of Polk County. The local government serves more than 217,000 residents, 52 neighborhoods, 4,000+ acres of parkland and 81 miles of trails. The City of Des Moines stands to be a financially strong city with exceptional city services, fostering an involved community in a customer friendly atmosphere.
Des Moines is the core of one of the fastest growing metro areas (DSM USA) in the Midwest and is beaming with community pride and accolades.