There's a better way to personalize your website experience. With myConnection, the profile you create allows you to set up a unique starting point for the tasks and transactions that you want to complete in your time on this website. Use myConnection to gather the information that you most care about from across this website into one central location, giving you greater control over how you connect with your community.
An Overview The Deputy City Clerk assists the City Clerk and Clerk of Council by attending City Council Meeting, recording and transcribing the official actions of Council, maintaining official records, and notifying others of action taken. The incumbent assists in administering day-to day operations, and assumes the responsibilities of the City Clerk in his/her absence.
Prepares and maintains all records and documents of Council business;
Assists in the preparation of the Council docket, notifies persons when they are to appear at meetings, and assures that required documents are assembled and disseminated to Council members, the City Manager, departments, the press, and to citizens;
Attends City Council meetings and records proceedings, drafts minutes, and secures Council approval in the absence of the City Clerk;
Responds to citizens' inquiries and complaints, or refers to appropriate department;
Provides certified copies of Council meeting minutes, City Codes, supplements, and ordinances for purchase by the public;
Assumes responsibilities of the City Clerk when on leave or attending meetings, and represents the City Clerk at meetings upon request;
Performs research for Council, City Manager, departments and citizens;
Performs related work as required.
The Ideal Candidate To qualify for this position, all applicants must possess at least three (3) years of experience as a deputy/assistant city or county clerk which shall have included some experience in taking minutes of meetings; and completion of college courses in English, communication, government, computer science; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
To be considered as an ideal candidate, applicants will possess a bachelor's degree in public or business administration or a related field. Additionally, all applicants must possess or obtain a certification as a Certified Municipal Clerk (CMC) within three (3) years of employment. It is also strongly preferred that applicants submit a writing sample (memo and/or meeting minutes) as part of their application.
About the Department The Office of the City Clerk is responsible for the production and distribution of dockets and supporting materials for Council meetings, as well as receiving applications for Council consideration for appointments to City boards and commissions. The City Clerk keeps a record of the proceedings of meetings of Council and keeps a record of all approved ordinances and resolutions and reports presented to Council for consideration. If you are curious for a broader view, click the City of Alexandria to learn more about our great City.
Our mission is to be a fair, objective, and strategic partner to stakeholders of the City of Alexandria, striving for excellence in the work that we do. We support City government in all efforts to recruit, retain, develop, and motivate its greatest asset – employees.