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To perform all of the duties of City Clerk as provided by Florida Statutes, so that the city’s administrative and financial operations progress in an efficient, orderly, and lawful manner. Typical work schedule will be Monday through Friday from 8:00 a.m. till 5:00 p.m. Subject to attend required city meetings beyond typical work schedule. Subject to be called in on a holiday or during an emergency situation.
Essential Job Functions:
Maintains official minutes, ordinances, and resolutions.
Acts as custodian of the city’s seal and records and also signs official papers for the City.
Prepares all agendas and packets for council meetings and workshops, advisory committee meetings, Planning Board meetings, Cemetery Board meetings, and other public meetings held by the city.
Attends all council meetings and workshops, advisory committee meetings, Planning Board meetings, Cemetery Board meetings, and other public meetings held by the city.
Takes minutes for all council meetings and workshops, advisory committee meetings, Planning Board meetings, Cemetery Board meetings, and other public meetings held by the city; prepares minutes for Council and Board approval and makes corrections as directed by the council or board.
Attests to official documents of the city including agreements, contracts, leases, minutes, ordinances, and resolutions.
Posts and publishes notices, ordinances and resolutions as required.
Ensures proper maintenance and storage of all official City Election records.
Identifies the Canvassing Board members, and ensures the canvassing board members, the Election Committee members, and poll workers are scheduled on the city council agenda for approval.
Assists the Supervisor of Elections office in setting the key election dates (book closing, qualifying period, absentee voting, election day, runoff election day), pre-qualifying, qualifying, candidate needs, ordering ballots, ordering envelopes, and any other needs that may require a City official.
Prepares and distributes notices of public meetings or cancellation of public meetings and Public Service Announcements.
Publishes all required legal notices in the official newspaper of the city within the appropriate time requirements dictated by law.
Sends updates to Municipal Code and distributes supplements, as needed.
Updates contact, term and election information for Council on website.
Acts as public records custodian.
Adheres to work schedule and attendance requirements.
Performs other duties as directed and required.
Must create a positive public image as a representative of the city.
Graduation from a standard high school or GED obtained. A progressively demonstrated skill of at least five (5) years experience and aptitude for performing responsible clerical work. Must be proficient in Microsoft Office computer programs. Requires a valid driver license. Must be bondable in the sum approved by the city council.
An Associate’s Degree and/or Municipal Clerk certification. Prior governmental experience. A preferred typing speed of 35 w.p.m. or better.
An equivalent combination of education, training and experience may be substituted for the minimum requirements.
Additional Salary Information: DOQ
Internal Number: 2019-12
About City of DeFuniak Springs
The City of DeFuniak Springs is dedicated to providing an efficient, responsive and transparent government for our citizens, visitors and business community, while embracing smart growth and preserving our unique history.