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The San Diego County Regional Airport Authority is proud of its team members, we have a high performing culture and challenge ourselves through innovation...we work fast, value each other and have fun along the way.
We are currently seeking an energetic, innovative, and self-directed individual with demonstrated communication skills for an Assistant Authority Clerk I or II role, depending on qualifications and experience. The position will be responsible for agenda coordination for board and committee meetings; ensuring compliance with Corporate Governance, Financial Reporting and Ethics laws and regulations; and reviewing agenda reports and materials for completeness and compliance with established policies and procedures.
The Assistant Authority Clerk I is the entry level class providing clerical and administrative support, and the essential duties include:
Assist with preparation of board and/or committee meetings and ensure agenda and materials are distributed as required; generate action items, notices, postings, and finalize minutes and resolutions; assist with the facilitation of meetings and track attendance; participate in the implementation of conflict and economic interest, ethics and lobbyist tracking.
Attend and prepare meeting minutes; process and maintain adopted resolutions consistent with governance and internal controls; assist with managing official documents maintained by the department.
Shape perspectives and make presentations; contribute to discussions on design, formulation and communication of goals and objectives; resolve issues and challenges; participate in process designing, redesigning and integration of operational practices and resources.
Complete research, benchmark and generate reports, written materials and learning plans; keep current with industry trends and sustainable practices; perform related duties as assigned.
The Assistant Authority Clerk II position is the advanced professional level in this class and is distinguished by the performance of the full range of duties, including preparing complete arrangements for board and/or committee meetings, and providing guidance and supervision to other clerks. In addition to the duties enumerated above, the Assistant Authority Clerk II position also performs the following:
Build collaborative relationships internally and externally and establish clear channels of communication on sharing of board information; interpret and share legal, regulatory and compliance requirements clearly and logically.
Coach and foster teams, competencies, accountability, development, diversity, inclusion, learning, customer focus and productive work environment; recognize and reward achievements and complete corrective actions.
Contribute to the coordination of learning and continuing professional development opportunities for self, team members and stakeholders.
Competencies: (Applies to both levels unless otherwise noted.)
Leadership & Influencing Skills (Assistant Authority Clerk II only) - Motivates others through relationship, expectations and approach; develops others, recognizes achievements and completes work objectives, gains others support for ideas, proposals, projects and solutions.
Critical Evaluation - Translates regulatory requirements, objectives and strategies, analyzes and defines problems, advances alternative solutions, identifies optimal solution, listens and clarifies information.
Problem-Solving/Agility Skills -Completes review of situation or factors and collaboratively generates alternative solutions, readily adapts behavior or new work methods to evolving and unexpected situations and obstacles.
Interpersonal Ability- Proficiently and clearly communicates, interprets, establishes and clarifies ideas and expectations and engages others, collaborates with stakeholders and effectively exchanges information verbally, digitally and in written format, facilitates and persuades.
Project Management Skills- Competently determines processes to achieve strategies; verifies efficiency and collaboration to ensure timely completion.
Leveraging Technology- Effectively uses and generates information electronically, use of systems and applications.
Strong interpersonal and collaborative skills and the capacity to maintain confidentiality including presentation of information in one-on-one and group settings.
Practical experience interpreting policies and regulations.
Excellent time, project and change management skills with aptitude to self-direct, complete work assignments and drive projects and programs independently.
Effective use of technology and clearly uses a range of methods for recording, presenting information and maintaining a record-keeping system.
Demonstrated attention to detail, particularly when accurately recording information and reviewing documents for clarity and accuracy.
Effective analytical and decision-making ability with balanced customer focus/people skills.
Required Experience and Education:
Assistant Authority Clerk I:
Graduation from high school or G.E.D. equivalent; and
Four years of increasingly responsible office administrative or secretarial experience;
Or an equivalent combination of training and experience.
Certification as a Certified Municipal Clerk (CMC) and Notary Public is desirable.
Assistant Authority Clerk II:
Graduation from a college or university with a major in business, management or public administration, or a closely related field; and
Five years of agenda preparation, meeting minutes and interpretation of regulations experience, of which three years were in a supervisory capacity.
Or an equivalent combination of training and experience.
Certification as Certified Municipal Clerk (CMC), Master Municipal Clerk (MMC) and Notary Public is desirable.
Depending on experience, hiring reward for Assistant Authority Clerk I is up to $57,000; hiring reward for Assistant Authority Clerk II is up to $95,000.
Internal Number: 174-348
About San Diego County Regional Airport Authority
The San Diego County Regional Airport Authority was created on January 1, 2003, as an independent agency to manage the day-to-day operations of San Diego International Airport and address the region’s long-term air transportation needs.
The legislation that created the Airport Authority mandates three main responsibilities:
(1) Operate San Diego International Airport;
(2) Plan for the future air transportation needs of the region; and
(3) Serve as the region’s Airport Land Use Commission – and ensure the adoption of land use plans that protect public health and safety surrounding all 16 of the county’s airports.
We will plan for and provide air transportation services to the region with safe, effective facilities that exceed our customer expectations. We are committed to operating San Diego's air transportation gateways in a manner that promotes the region's prosperity and protects its quality of life.
Mastering the Art of Airports.
(1) We recognize the needs of our customers come first;
(2) We pursue excellence in all our business processes;
(3) We conduct our affairs with honesty and integrity;
(4) We provide ...a safe, secure, quality-oriented, highly efficient environment;
(5) We foster an informed, productive, diverse, enthusiastic work force;
(6) We believe that continuous learning and personal involvement are job responsibilities; and
(7) We believe that everyone counts and we count on everyone.
(1) Operate our airport in a safe, secure, environmentally sound, effective, and efficient manner;
(2) Achieve the highest level of internal and external customer satisfaction;
(3) Be a trusted and highly responsive regional agency;
(4) Ensure the highest level of employee commitment and performance; and
(5) Enhance the financial position of the Airport Authority.