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Serves as administrative coordinator for advisory boards; provides clerical work assisting with the daily operation of the City Clerk’s Office and in the preparation, maintenance and retrieval of official records; does related work as required. Work is performed under the general supervision of the City Clerk.
Attend assigned meetings and draft minutes; assist the City Clerk with the preparation, maintenance and retrieval of official records and files; process public records requests; assist the public; provide clerical support to the City Clerk.
Attend and record commission, committee and board meetings as assigned, prepare and proofread minutes for approval at subsequent meetings
Prepare and publish legal notices, Requests for Proposals and Requests for Bids in accordance with Florida Statutes and City Charter
Administer records management processes including records filing, retention and destruction in accordance with State of Florida Division of Library & Information Services
Produce public records in accordance with Florida Statutes
Assist with elections, candidate handbooks and financial statement forms
Operate document imaging system and scan official records into system for document preservation
Review the City Charter and Code of Ordinances to ensure workplace compliance with state and federal laws
Submit adopted ordinances to MuniCode to update Code of Ordinances
Maintain vehicle registration records in document imaging system
Maintain and reconcile petty cash fund
Assist the public and co-workers, answer multi-line telephone system, greet visitors, receive and distribute mail
Provide Notary Public and certification services
Perform related tasks as required
Considerable knowledge in the operation of local government and the State of Florida’s records management laws, rules of procedures and the FL Sunshine Laws; considerable knowledge of office organization; ability to retain and utilize basic skills, think logically, exercise skillful use of proper grammar and efficiently proofread material prepared for distribution; must be very dependable and highly organized; ability to plan, organize and prioritize work efficiently in order to meet multiple deadlines; ability to make minor decisions in accordance with department and commission policies, procedures and regulations; ability to understand and carry out oral and written instructions while making detailed observations in order to ensure accurate reporting; knowledge of the basic and the advanced functions of Microsoft Office and recording systems; ability to establish and maintain effective working relationships.
Municipal clerk and/or records management experience required; any combination of experience and education equivalent to graduation from high school which provides the required knowledge, skills and abilities. Some college preferred.
The City of St. Pete Beach is a barrier island community located just off the Pinellas County mainland of Saint Petersburg, just south of Treasure Island, and 20 miles from Clearwater Beach. With miles of pristine, white sandy beaches, year-round sunshine, an abundance of recreational opportunities, restaurants, and shopping, St. Pete Beach is one of the most enjoyable places to live and vacation, in the world.
The City of St. Pete Beach has a permanent population of about 10,000 residents, but is also a popular winter residence for people living in other parts of the United States, Canada and Europe. Nearly 28 percent of the total residential homes and condominiums in St. Pete Beach are owned by people claiming primary residence elsewhere, reflecting a high volume of seasonal visitors.
Tourism is an integral part of St. Pete Beach’s economy. We’re within 30 miles of both St. Petersburg-Clearwater International Airport and Tampa International Airport. A clean, safe public transportation system, the Suncoast Beach Trolley, allows for easy accessibility throughout the area.
In St. Pete Beach alone there are over 3,000 vacation accommodations available to visitors, including ...major hotel and resort condominiums, as well as motels and smaller, more intimate lodging facilities. People come from all over to stay on our world-class resorts and hotels. Sometimes they like it here so much, they never leave!
Whether you’re a local resident, you wish to vacation here, or you are considering making St. Pete Beach your permanent home, you can visit our website for frequently updated community news and events, including information on city government, our businesses, housing, tourism, public parks and recreation, our community center, public pool, job openings, and more.
The city was incorporated in 1957 with the consolidation of the Towns of Pass-a-Grille, Don CeSar, Belle Vista, St. Petersburg Beach and unincorporated Pinellas County to become the “City of St. Petersburg Beach.” In 1994, the citizens voted to shorten the name to “St. Pete Beach” to lessen the confusion with the City of St. Petersburg, located on the mainland to the east.
Even with the name change in 1994, the city of St. Pete Beach is still frequently misspelled “St. Petes Beach,” “Saint Petersburg Beach” and “St. Petersburgh Beach.” Despite the confusion, our vibrant beach community – a collection of families, businesses, and tourist attractions – continues to thrive socially and economically, thanks to year-round gorgeous weather, entertainment, attractions, and public safety.
To learn more about any of the programs the City of St. Pete Beach offers, contact Us. We look forward to welcoming you!