Serves as Clerk of the Council and as Secretary to the Industrial Development Authority, Santa Ana Finance Authority, the Housing Authority and the Successor Agency in the absence of the Clerk.  Prepares the budget for Clerk of the Council's office and approves expenditures.  Oversee all of the Fair Political Practices Commission/Political Reform Act filings including the Conflict of Interest Code and Campaign Contribution reporting. Review codified ordinances in the municipal code.  Designs, develops and implements work processes, operating procedures and computer applications to achieve departmental goals and objectives, including the selection, training, and evaluation of subordinates. Directs and supervises the day-to-day operations of the Clerk's office; provides computer technical support to the Clerk and other City staff, provides staff assistance to Councilmembers as requested. Serves as staff support to the Clerk at City Council meetings and takes Minutes of the meetings. Administers the Records Management Program; coordinates with other City departments in the disposition and destruction of City records. Prepares the departmental budget and monitors expenditures. Performs election-related duties delegated by the Clerk. In the absence of the Clerk of the Council, incumbent exercise signatory authority for contractual agreements of the City Council and for other official documents. Assists the public and other departments with department procedures. Performs other related functions as assigned.

Graduation from an accredited four year college with a degree in Public Administration, Business Administration, Political Science, or a related field.  Five years of progressively responsible administrative experience including three years in the Clerk of the Council or similar office, one of which was in a supervisory capacity and possession of the following knowledge, skills, and abilities.
 
DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES
 
Certification as a Municipal Clerk is desirable.
 
Knowledge of: Election Code, Government Code, and Santa Ana Municipal Code (S.A.M.C.) and other legal requirements of the Office of the Clerk of the Council; principles and practices of public administration relating to:  supervisory principles; records management; budget and finance; and computer hardware and software operations.
 
Ability to:  Supervise subordinates, develop operational policies and procedures; operate a personal computer, printer, scanner, and fax; conceptualize, develop, and implement electronic information storage and retrieval systems; train staff in use of a variety of software programs including Microsoft Office Suite, PrimeGov, Netfile, Lawson and other governmental systems; communicate effectively orally and in writing with city officials, employees, and the public.
 
SPECIAL REQUIREMENT: Must successfully obtain a Notary Public License prior to completion of the probationary work test period. Failure to obtain and retain licensing will result in termination from employment.