The Position Under the direction from the City Manager, the City Clerk will:
• Serve as Clerk to the City Council, preparing and coordinating Council materials and agendas. Ensure publication of required notices and attend meetings and record all official proceedings, process actions adopted by the City Council, and ensure compliance with legal requirements. Coordinate live broadcast of Council meetings on cable TV and the Internet. • Oversee and manage the City's records management program for both paper based and electronic records. Develop and revise records retention schedules, supervise the recording of documents, establish policies and procedures for the storage and retrieval of City Council actions and documents, serve as records custodian for the City, and supervise the storage and protection of the City's permanent records. • Administer municipal elections in compliance with applicable laws and procedures by preparing necessary documents, verifying nomination petitions to determine if nominees qualify for candidacy, providing information to candidates regarding election laws and procedures, and ensuring compliance. Establish voting district boundaries, appoint judges, hire and provide training for election workers. Supervise the receipt and counting of all ballots and posting of returns. Certify results to the Division of Local Government. Administer oaths of office to newly elected council members, and approve citizen petitions and oversee signature verification. • Oversee liquor licensing program. Supervise the processing and issuance of liquor licenses, maintain knowledge of and provide training to staff on legislation and Liquor Codes. Review and ensure completeness of all applications in accordance with State and local law. Coordinate the hearing process while working with City Attorney and Police Department to resolve issues with licenses. Coordinate training classes for licensees. • Maintain the City's Code of Ordinances and current volumes of all codes adopted. Supervise the maintenance of the City's legislative history within the electronic indexing system. Provide internal and external customers with assistance in locating information on the City's legislative actions. • Oversee the administration of volunteer boards and commissions and maintain records of all volunteer boards. Advertise for vacancies, and provide applicant information to City Council. Schedule interviews, communicate results to successful and unsuccessful candidates, and provide appointees with basic board information. • Oversee and participate in the development and administration of the City Clerk's Office annual budget, while directing the forecast of funds needed for staffing, equipment, materials, and supplies. Monitor and approve expenditures and implement adjustments.
The ideal candidate will have: • Five (5) years of increasingly responsible administrative experience in a City Clerk’s Office including one (1) year of supervisory responsibility. • High School Diploma or G.E.D. supplemented by college level course work in public administration, business administration, or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted. • Possession of or ability to obtain Certified Municipal Clerk certification. Possession of or ability to obtain a Notary Public Commission and a valid Colorado driver’s license. • The ability to oversee and participate in the management of the services and programs provided by a comprehensive City Clerk's Office. • The ability to develop and administer an efficient records management system. • The ability to provide information and organize material in compliance with laws, regulations, and policies. • The ability to prepare, monitor, and administer budgets and clear and concise administrative and financial reports. • The ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Knowledge of pertinent Federal, State and local policies, laws and regulations. • The ability to communicate clearly and concisely, both orally and in writing.