This position is responsible for the maintenance and oversight of official city records.
Serves as Municipal Clerk of the City Council and BAMA; attends all meetings of these and various other boards and commissions
Directs the preparation and posting of notices and agendas for all public meetings; maintains and ensures the accuracy of official records of all proceedings
Reviews statutes and requirements to ensure the accuracy of city records; provides guidance to staff in the formation of agenda items
Coordinates Broken Arrow's portion of municipal elections, including follow-up and preservation of all results
Oversees the City Clerk's Office
Hires, trains, assigns, schedules, directs, supervises, evaluates, and disciplines personnel
Serves as Municipal Court Clerk; oversees the Office of the Court Clerk
Maintains the official seal of the city and its boards and authorities; signs and or attests official documents and plats
Notifies the appointing authority of impending expiration of terms of office of all elected or appointed members of any city board or commission
Researches and directs preparation of agenda items, including fact sheets and proclamations
Develops and administers the budget for the City Clerk's Office and the Court Clerk's Office; approves all budget requests and purchases for the division
Oversees city archives and vault; directs and ensures the filing and tracking of all documents with outside agencies
Directs research and responds to open records requests and internal and external inquiries
Reviews training, conference, and seminar information materials; approves and directs training scheduling for the division
Performs other related duties as assigned
Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years experience or service
Possession of or ability to readily obtain a valid driver's license issued by the State of Oklahoma for the type of vehicle or equipment operated.
1. The City provides health, dental, and vision insurance benefits for the employee at the following monthly rates:
Coverage Medical Medical after Dental Supplemental Wellness Discount* Vision Employee Only $49.40 $40.52 $2.58 $15.80 Employee + Child(ren) $282.76 $231.92 $15.84 $22.80 Employee + Spouse $311.04 $255.12 $14.40 $24.40 Family $353.46 $289.90 $19.18 $38.98
* The wellness discount is applied to medical premiums of employees who complete a three-step process during the annual Health Fair: a Health Risk assessment, a Health Screening, and attendance at a Results Meeting.
2. The City pays the entire premium for a term life insurance policy which provides a benefit of 1x annual salary. A long-term disability benefit is also provided by the City at no cost to the employee.
3. One week of vacation is available after six months of employment. Thereafter, vacation is accrued monthly according to years of service. The annual accrual schedule is as follows: Years of Employment Vacation Leave 1 through 4 10 days 5 through 9 15 days 10 through 14 20 days 15 through 19 22 days 20 and over 25 days
4. Twelve paid holidays each year.
5. Eight hours of sick leave accrue per month. Each employee may accrue to a maximum of 1,040 hours (130 working days).
6. The City offers through the Oklahoma Municipal Retirement Fund a defined contribution plan. Retirement benefits are earned through employer and voluntary employee contributions, plan forfeitures and investment return. Presently, the City contribution rate is 10%. Employees become 20% vested after three years and vesting increases 20% for each additional year of service until 100% vesting is achieved at seven years.
Participants may invest contributions in any of the investment options. The employee may have a voluntary payroll deduction ranging from 2% to 10% of gross pay.
7. Through the ICMA Retirement Corporation employees may defer from federal and state income taxes up to $18,000 to supplement retirement benefits. The employee may choose between a variety of mutual funds and fixed interest investment options.
8. The City offers a flexible benefit plan program, which reduces the tax liability on health insurance premiums, vision materials expenses, childcare expenses and unreimbursed medical expenses.
9. The Employee Assistance Plan is designed to assist employees and their family members with emotional health and well being.
10. There are a variety of other benefit programs an employee may participate in on a payroll deduction basis. These currently include credit union and pre-paid legal services.
Internal Number: 18-00037
About The City of Broken Arrow
Broken Arrow is a suburban community just to the southeast of Tulsa, Oklahoma and is noted for low crime, good schools, quality development and excellent transportation access to surrounding areas. These factors are primarily fueling the rapid growth of the community. Broken Arrow has been designated as the Safest City in Oklahoma for the past five years, and now is numbered as one of the best places to live in the United States. Additionally, Broken Arrow still holds large undeveloped tracts of land adjacent to the Broken Arrow Expressway and new Broken Arrow South Loop of the Creek Turnpike, which offer prime sites for commercial, office, retail and industrial development. These factors will continue to make Broken Arrow an attractive location for business and residential development. Broken Arrow continues to be one of the fastest growing communities in Oklahoma, nearing the 100,000 population mark.