The Deputy City Clerk is a key member of the City's Clerk’s Office, and performs a variety of highly responsible and complex clerical, technical, and routine administrative duties. The incumbent reports to the City Clerk and assumes the administrative and statutory responsibilities of the City Clerk in the Clerks absence.
The incumbent will coordinate the preparation and distribution of the agendas for the City Council, Successor Agency, Oversight Board and Joint Powers Agreement (JPA); finalize official resolutions, ordinances and minutes; coordinate the City Clerk’s section of the City’s web site; act as the daily liaison to the City’s government access cable channel operator; oversee the Community Advisory Committee recruitment and appointment process; fulfill requests under the Public Records Act; assist in administering the City’s records management system; and assist with municipal elections.
The Deputy City Clerk is an at-will management position that serves at the pleasure of the City Manager.
The ideal candidate for this position will understand city operations and will possess the skill to identify and streamline office procedures; be able to interpret policy; have clear communication skills; be able to compose official correspondence, reports, ordinances and resolutions; have the ability to handle multiple tasks and use independent judgement.
The successful candidate will have experience with filing systems, databases, and automated records management software and be proficient in both basic office software such as Microsoft Word and Excel and Outlook, and high-level software solutions such as Laserfiche, and Granicus products including Media Manager, Live Manager, Legistar and iLegislate.
Experience in a Clerk’s Office is highly desirable. Candidates must possess two years of college in business administration coursework or a related field and four years of increasingly responsible experience involving public contact. A Certified Municipal Clerk designation, or significant progress toward certification, is preferred.
Additional Salary Information: Benefits include the following:
Classic PERS Members 2% @ 60 (based on highest three consecutive years); New Members 2% @ 62 PERS Plan (based on highest three consecutive years) - under both plans, the employee picks up the full employee contribution; 13 paid holidays; up to 10 days paid Administrative Leave per year (cash value); 15 days sick leave per year; 10 days paid vacation per year; family health insurance coverage (with medical premiums paid by City, capped and annually adjusted); city paid family dental and vision care premiums; life insurance, long-term disability and employee assistance program coverage paid by City; voluntary participation in the ICMA-RC 457 and 401(a) deferred compensation plans and CalGOVEBA (a trust to defer on a pre-tax basis funds to cover eligible out-of-pocket health care expenses); and opportunities for professional growth including training and career development.
About City of Emeryville/MESA
The City of Emeryville has evolved from an industrial hub to a contemporary city of arts and innovation. Once a town of industry, Emeryville today continues to evolve and grow into a modern, 21st Century urban community with retail, office, hospitality, and biotechnology sectors. Modern, urban-style housing is now Emeryville’s new growth sector, with over 4,000 new housing units completed, planned, or under construction since 2000. Emeryville has a residential population of about 12,000, and a working daytime population of about 32,000. It is also home to over 1,000 businesses, including Clif Bar, Peet’s Coffee, Novartis, Grifols, Zymergen, Tanium, and the computer animation pioneer Pixar.
The City offers excellent access and the advantages of an urban area—a thriving arts community, the Bay Street retail and residential project, movie theatre, restaurants and shopping. Emeryville has a school district which enjoys exceptional support and collaboration with Emeryville businesses and government. Emeryville is considered one of the fastest growing communities in the East Bay.