San Gabriel, 10 miles northeast of Los Angeles, is the birthplace of the region, founded by Father Junipero Serra in 1771. Visitors to the historic Mission District enjoy outstanding entertainment, vibrant food culture, and the charm of early California. San Gabriel is a place of unique homes and diverse neighborhoods offering substantial commercial land, solid connections to regional transportation, and outstanding public education. San Gabriel is a great place to live, work and visit.
San Gabriel operates under the Council/Manager form of government. The Council is elected at large to four-year overlapping terms, with the Mayor appointed by majority vote of the City Council. Mark Lazzaretto serves as the City Manager. The general fund budget for the City for FY 2017-18 is $36 million, funding approximately 175 full-time employees.
The City Clerk’s Department consists of the Chief City Clerk, a management-level Assistant City Clerk and (2) Administrative Assistant II. The Chief Positon reports directly to the City Manager. The City also has an elected City Clerk, who provides community oversight and general policy direction. The City held its last municipal election on March 7, 2017. At that time, the city had approximately 16,500 registered voters.
Under the administrative direction of the City Manager, the Chief City Clerk oversees all operations of the City Clerk’s Department including records management, public information, public engagement, and municipal elections; directs the process and preparation of council agendas and materials; develops and administers the department budget; serves as a member of the city’s executive team; and performs other related duties as assigned. Knowledge of the following legal requirements and customary practices integral to the City Clerk’s Department: Brown Act, agenda packet preparation, Public Records Act requests, Records Management, Elections, City Council relations, and other related areas.
Areas of Interest
The Chief City Clerk will have skills, experience, and interest in the following key areas:
Municipal Elections. The Chief City Clerk will coordinate the General Municipal Elections with the Los Angeles County Registrar-Recorder/County Clerk, or manage stand-alone municipal elections every two years. Having just completed an election for three City Council seats, City Clerk and City Treasurer the City’s next municipal election will be in March 2020 for two Council seats. The Chief City Clerk is the Elections Official and will be expected to take charge of the elections process; a strong hands-on background in this area is critical.
Special Projects. The City Clerk’s Department engages in many community outreach activities, including PATH (visits to 3rd grade classrooms to share local history), Youth in Government (collaborative partnership with Gabrielino High School offering participatory and shadow opportunities for 11th and 12th grade students to learn about local government), and City Hall tours, with other possible projects on the horizon: a televising City Council meetings, interactive public document retrieval systems, etc. The successful candidate will need a demonstrated history of taking initiative for projects beyond the scope of day-to-day city clerk activities.
Records Management. The City is looking to adopt its first-ever citywide records management schedule later this year. The Chief City Clerk will work with all departments to implement and administer the records management program, as well as research and recommend improvements to the program, including but not limited to the utilization and deployment of new technology.
Current monthly base salary range for the Chief City Clerk is $10,743-$13,058. The City also offers an outstanding benefit package including:
Participation in the CalPERS Retirement System: Participation in the CalPERS Retirement System: 2% @ 60 for “classic” CalPERS members (which goes up to a maximum of 2.418% @ 63) and 2% @ 62 for new CalPERS members; participating San Gabriel employees will remain in their existing tier.
City contribution towards medical, dental, and vision insurance premiums: a choice of multiple PPO and HMO medical plans (the City contracts with CalPERS for health insurance), two dental plans, and vision plan.
City vehicle or vehicle allowance of $225/biweekly
Optional enrollment in Deferred Compensation (457) Programs
Optional enrollment in Supplemental Insurance Programs
City-paid long term disability and life insurance (2x annual salary)
City-paid Employee Assistance Program (EAP) and Travel Assistance Program for employee and eligible household members
Payment of retiree (and family) health insurance per established vesting schedule
Payment of memberships fees in relevant professional organizations
60 hours of administrative leave per year
96 hours of sick leave per calendar year
80 hours of vacation per year
104 hours of holidays per year
Sick Leave Buy Back Program allows cash out of 50% of unused sick leave accrued in the 12-month period between November and October.
Vacation Buy Back Program includes the option to cash out one week of unused vacation per year.
Holiday Buy Back Program allows a maximum of 8 hours of unused holiday to be paid back to the employee during the second pay period of the calendar year.
We Welcome Your Application
Candidates must submit a completed City of San Gabriel application, résumé, and cover letter directed the City Manager Mark Lazzaretto, online at jobs.sangabrielcity.com. All application materials must be submitted online by 5:00 p.m. on Thursday, March 29, 2018. Faxed, emailed, or hard copies of application materials are not accepted. Any inquiries should be made directly to the Human Resources Department.
Education, Experience and License
Any equivalent combination of training and experience that provides the required knowledge, skills and abilities could be considered qualifying. A typical way would be a bachelor’s degree in public administration, business administration, or a closely related field; seven years of increasingly responsible analytical and administrative experience in a City Clerk’s Department or similar organization, with at least three years of experience of a supervisory or lead capacity; and designation as a Certified Municipal Clerk (CMC). Additional relevant experience may be considered in lieu of degree.
About City of San Gabriel
The City of San Gabriel was incorporated on April 24, 1913 as a general law city. San Gabriel is 4.1 square miles, with a population of approximately 40,000 residents. It is the site of the Mission San Gabriel Arcangel which was founded in 1771 and is the 4th mission built by Father Junipero Serra's chain of 21 California missions. San Gabriel is governed by the City Council/City Manager form of government.