Purpose of Classification: The purpose of this classification is to provide administrative support and backup assistance to the County Clerk regarding the Clerk’s responsibilities for public meetings, record management, and customer support for the office.
Essential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Serves as the lead clerk and acts in the absence of the County Clerk; trains new clerks as needed; and assists with supervising and evaluating the work activities of the Clerk’s staff.
Attends meetings for various boards and committees as assigned; takes minutes at all meetings; ensures accurate transcription for the permanent records; prepares and distributes meeting minutes; prepares documents for and attests to signature; and publishes board and committee actions and minutes as required.
Provides administrative, logistics, and technical support in preparation for and during official board and committee meetings; prepares agenda and accompanying documents; sets up and tests equipment; manages requests for public comments; and ensures all files and documents are available for the meetings.
Assists the County Clerk with the management of the official records for the County; certifies documents; and ensures maintenance and disposal of records in compliance with records retention laws and regulation.
Provides customer service; researches requests for public records; provides copies of public records; notarizes documents; collects and accounts for fees and payment; and provides information and answers questions.
Provides clerical and administrative support to the BOC, Chief Executive Officer, Chief Operating Officer, and their staff as needed.
Minimum Qualifications: High school diploma or GED required; five years of experience in a clerk's office providing administrative support in a governmental environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required: Must possess and maintain the following certifications: County Clerk and Notary Public
About DeKalb County Government
It’s In DeKalb
From Stone Mountain Park, home of the world’s largest free-standing piece of exposed granite, to its popular Perimeter commercial district and its 269 square miles teeming with residents who speak 140 different languages, “It’s In DeKalb.”
Located in the metropolitan Atlanta area, DeKalb is the fourth most populous county in the state, with approximately 735,000 residents, according to 2016 U.S. Census Community Facts population estimates.
In addition to a portion of Atlanta, several cities have joined Decatur: Avondale Estates, Brookhaven, Chamblee, Clarkston, Doraville, Dunwoody, Lithonia, Pine Lake, Stone Mountain and Tucker.
Employment opportunities are plentiful for the ready-for-business county with the DeKalb County Government! So whether it’s cultural diversity, natural attractions, higher education options or a business-ready environment with employment opportunities, “It’s In DeKalb.”