The Deputy City Clerk assists the City Clerk and Clerk of Council by attending City Council Meeting, recording and transcribing the official actions of Council, maintaining official records, and notifying others of action taken. The incumbent assists in administering day-to day operations, and assumes the responsibilities of the City Clerk in his/her absence.
Prepares and maintains all records and documents of Council business; Assists in the preparation of the Council docket, notifies persons when they are to appear at meetings, and assures that required documents are assembled and disseminated to Council members, the City Manager, departments, the press, and to citizens; Attends City Council meetings and records proceedings, drafts minutes, and secures Council approval in the absence of the City Clerk; Responds to citizens' inquiries and complaints, or refers to appropriate department; Provides certified copies of Council meeting minutes, City Codes, supplements, and ordinances for purchase by the public; Assumes responsibilities of the City Clerk when on leave or attending meetings, and represents the City Clerk at meetings upon request; Performs research for Council, City Manager, departments and citizens; Performs related work as required.
The Ideal Candidate
To qualify for this position, all candidates must possess at least three (3) years of experience as a deputy/assistant city or county clerk which shall have included some experience in taking minutes of meetings; and completion of college courses in English, communication, government, computer science; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
To be considered as an ideal candidate, candidates will possess a bachelor's degree in public or business administration or a related field. Additionally, all candidates must possess or obtain a certification as a Certified Municipal Clerk (CMC) within three (3) years of employment.
The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About ...one-quarter of the City's square miles have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead.