The City Clerk Department is seeking a Council Meeting Administrative Specialist to perform highly skilled administrative and paraprofessional work supporting the City Clerk Department, the City Manager’s Office, and the City Council.
This position gathers data, compiles various official reports and other items, and uses an electronic system to create City Council agendas and information packets. The Council Meeting Administrative Specialist sets up the Council Chambers, provides assistance to attendees, operates recording equipment, displays Council actions as they occur, prepares minutes, and posts results immediately following each meeting. Upon request, they may be required to provide verbatim records or summaries of the proceedings. Positions are responsible for gathering information and preparing correspondence to notify stakeholders of actions taken, and publish ordinances and resolutions. Positions also may be required to research or follow-up on items for the public and to provide training to other City staff on agenda processes and systems.
This position plays an essential role in maintaining transparency in local government. The incumbent must have strong administrative and organization skills, computer knowledge with the ability to prepare complex official documents in an accurate, professional, and timely manner, and the ability to research the topics and issues discussed by the City Council.
This recruitment may be used for any current or future vacancies over the life of the eligible list.
First review of applications will occur the week of July 17, 2017. Recruitment may close when we have received a sufficient number of qualified applications.
$18.46 (minimum) - $27.54 (maximum) hourly / $38,397 - $57,283 annually. Appointment can be made above the minimum depending upon qualifications.
Comprehensive benefits package includes: 11.5 paid holidays, 12 vacation days, 15 sick days, free bus/light rail pass, traditional pension and 457/401 plans, tuition reimbursement upon hire, choice of Blue Cross/Blue Shield or Cigna HMO, PPO. For more details, visit:
•Four years of advanced administrative experience including minute taking; report writing; supporting formal public and/or board meetings; and working with executives, elected officials, boards, and/or commissions. •Working evening hours will be required during council meetings and at various times throughout the year. •Ability to prepare clear, concise, and accurate written reports. •Research and computer skills using Microsoft Office programs. •Ability to develop and maintain an understanding of municipal government structure and operations, the Arizona Open Meeting Law, the Phoenix Charter and City Code, and public records law •An equivalent combination of related experience and education may be considered. •May be required to assist with election related responsibilities.
Phoenix was one of the first cities in the nation to adopt the council-manager form of government in 1913 through a public vote approving a new City Charter. Phoenix is also the largest city in the country with the council-manager form of government.
Throughout its rapid growth, the City has had a long history of political and organizational stability, with three City Managers during the last... 25 years. The City Manager is responsible for managing municipal operations which
consist of a $3.5 billion budget and more than 11,100 employees. Phoenix operates on a July 1 – June 30 fiscal year.
The City Council of the City of Phoenix consists of a Mayor elected at-large to a four-year term and eight Council Members elected by districts to four-year overlapping terms. The Mayor may serve two four-year terms, and Council Members may serve three consecutive four-year terms.
Phoenix is Arizona’s capital and the sixth largest city in the United States with more than 1.4 million residents within 519 square miles, geographically exceeding Los Angeles. Long recognized internationally as one of the fastest-growing and most desirable places to live, the population of Phoenix has doubled in the last thirty years. The Phoenix metropolitan area, known as the Valley of the Sun, is a very diverse community that is home to 25 incorporated cities and towns with a total population in excess of 4.2 million.