The City of Oxnard City Clerk's Department is seeking an Assistant City Clerk who is technologically-inclined, organized, detail-oriented, efficient, and understands the importance of good records management and efficient retrieval of information/data.
Our ideal candidate will be a trusted and creative problem solver, time manager and goal setter; someone skilled at building effective relationships with customers and coworkers, analyzing and improving business processes and procedures leading to improved departmental service and efficiency. We are looking for a candidate who brings records management knowledge, skills, and experience along with passion, inspiration and a strong desire for excellence. The successful applicant is driven, thorough, and results-focused with excellent collaboration and research skills, and a "can-do" attitude.
Our next Assistant City Clerk will have a strong understanding of records management best practices and be able to share and explain those practices to customers and staff in an engaging manner. We are looking for a staff member who exhibits a strong sense of team-oriented camaraderie and who understands and wholly embraces the value and importance of providing world-class customer service. This is an opportunity to integrate cutting edge electronic records management into the City's evolving records management culture.
The Assistant City Clerk is responsible for assisting the City Clerk in planning, organizing, and directing the operations, programs, and services of the City Clerk's Office.
General direction is provided by the elected City Clerk. Responsibilities include indirect supervision of department personnel.
Essential Functions: Provide technical and administrative support in the implementation, development, coordination, and maintenance of a City-wide records management program. Manage records inventory housed in off-site storage.
Research, evaluate and make recommendations related to document imaging systems, procedures, and equipment needs. Assist in maintaining City Clerk records and act as a resource for outside department records management. Assist in creating and executing records policies.
Coordinate the periodic revision of records retention schedules. Work with departments to coordinate periodic file destruction and review records destruction requests.
Perform various technical support tasks related to records management including assisting/training Department Records Liaisons as needed.
Coordinates timely response and fulfillment of Public Records Act requests.
Stays current on mandates/legislation pertaining to records retention and PRA.
May assist with other duties related to the City Clerk's office including production and distribution of agenda packets; municipal elections; and staffing City Council meetings in the City Clerk's absence.
Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Assistant City Clerk. A typical way of obtaining the required qualifications is: The equivalent of four years of increasingly responsible secretarial or administrative support experience which includes some responsibility for comprehensive records management programs and experience working with electronic document management systems Demonstrated knowledge, skills and abilities include: Ability to provide excellent customer service skills – in person and via e-mail or telephone using discretion, patience, etiquette, and professionalism. Ability to manage multiple projects simultaneously. Demonstrated writing ability; use of correct grammar, punctuation and spelling. Proficiency in Word and Excel.Possession of, or ability to obtain a valid, class C California driver's license.
Certification as a Certified Municipal Clerk (CMC) designation and/or records-related certification (ex. CRM, IGP, etc) is highly desirable.
Additional certifications, licenses, endorsements and training may be required, depending on assignment. You may be required to submit documented proof of these requirements.
The City of Oxnard
Located on the beautiful Southern California coast, the City of Oxnard is the largest and most populous city in the County of Ventura with over 200,000 residents. Nestled about 60 miles northwest of Los Angeles and 35 miles south of Santa Barbara, Oxnard prides itself on its rich diversity and culture. Although agriculture remains a major industry, Oxnard enjoys an expanding ec...onomy based on a healthy combination of agriculture, commercial and manufacturing development, tourism, and the U.S. Navy.
Oxnard’s 2030 General Plan strikes a balance between the beauty of the City’s agricultural heritage, while continuing to accommodate dynamic changes. Residents enjoy an unsurpassed quality of life enhanced by the clean air of this coastal community, the charm and solitude of the nearby Los Padres National Forest, and the cultural and educational amenities of a vibrant urban setting. This very diverse community includes acres of new housing. Local assets include two thriving military bases, a full-service deep water port, master-planned industrial parks, prime commercial and retail sites, a regional medical center and hospital, and a flourishing community college.
The population has grown significantly in the last fifty years, providing many challenges to local government and residents. Oxnard continually offers many opportunities for its enterprising and forward-thinking business community. As Oxnard has evolved through all these changes, it has worked hard to maintain a “business friendly atmosphere.” In the fall of 2012, The Collection at River Park, a high-end office and retail shopping center with a state-of the- art multiplex cinema, opened in the northern end of the City. While the City maintains steady growth with new development, it also promotes the preservation and economic health of its historic downtown. The long-awaited construction of the Oxnard Boulevard and Rice Avenue Interchanges at Highway 101 and Santa Clara River Bridge provides easier access to the City from all points. The City also operates more than 50 park facilities for its residents, as well as special-purpose facilities such as River Ridge Golf Course.
This city by the Pacific Ocean is an ideal place to raise a family. Oxnard residents enjoy a spirit of community pride. With its attractive residential areas located among tree-lined streets, parks and beaches, Oxnard provides a wide range of housing choices. Oxnard is an ideal location with white sandy beaches, oceanfront recreation and outdoor adventures, award winning festivals and friendly neighborhoods. Oxnard offers an exceptional quality of life. Today, the City of Oxnard could be characterized as a richly diverse community where family, education, tradition, and the many natural amenities are highly valued and celebrated.
Oxnard is a community where residents are both proud of their past and excited about their future. There is a small town atmosphere in this seaside city where fields of strawberries flourish along many roads, and the Mediterranean climate is unexcelled. It is an ideal coastal community.
Oxnard is a general law city that operates under the Council-Manager form of government. The City Council consists of an elected Mayor holding a two-year term and four council members elected at large for four-year overlapping terms. Also directly elected are the City Clerk and City Treasurer. The City Council appoints the City Manager and City Attorney. Oxnard has a current all-funds budget of over $359 million, which includes the General Fund of almost $115 million. The City currently employs over 1,217 authorized full-time equivalent employees and an additional 600 part-time seasonal and extra-help employees within 15 City departments.